EA Objectives:

With a primary responsibility of supporting a business owners and provide support to them as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow

Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

Plan and orchestrate work to ensure the team priorities are met, organizational goals are achieved, and best practices are upheld. General help in all matters

EA Job Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Arrange personal duties such as grocery shopping, kids activities
• Social media management would also be good skill but not essential.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

EA Qualifications/Skills:

• Ability to multitask and prioritise tasks
• Excellent time management skills
• Well-developed organisational skills
• Attention to detail
• Great verbal and written communication skills
• Professional discretion
• 4 years experience in an administrative role reporting directly to upper management
• Preferred Qualifications
• Experience overseeing budgets and expenses
• Experience with organsing and running a business owner
• Experience developing internal processes and filing system