JOB PURPOSE

The Marketing & Administrative Coordinator purpose is to assist and support the General Manager, Marketing Manager, Partnership Manager and Digital Manager with marketing and some financial duties.

KEY ACCOUNTABILITIES

• Provide general marketing and administration support for company products
• Serve as first point of contact for inquiries regarding products and services
• Execute complaints process of customers
• Provide administrative support in marketing programs and campaigns
• Provide administrative support to General Manager
• Performs range of administrative tasks as deemed necessary

ADMINISTRATIVE SUPPORT FUNCTION

• Provide administrative support to General Manager and Marketing Manager
• File (electronic) management including contracts from external partners
• Letters and correspondences preparation, distribution, and file management
• Coordinates and liaise with Finance Department for Finance/Accounting related transactions
• Vendor and supplier management
• Events and conferences management
• Assist in inventory and logistics management

MARKETING AND FINANCE SUPPORT FUNCTION

• Overall support in all Marketing related events and campaigns
• Corporate credit card management and monitoring
• Coordinates and liaise with Finance Department for Finance/Accounting related transactions but not limited to accounts payable and accounts receivable.
• Assists in audits and other check and balance activities

EDUCATION

• Business, Pharmacy, Advertising, Marketing or related discipline desirable.

SKILLS

• Attention to detail and ability to handle various tasks simultaneously.
• Exceptional organisation skills.
• Proactive self-starter who can work autonomously as part of a small and dynamic team.
• Ability to communicate skilfully in writing, by phone and in person with all internal and external stakeholders.
• Proactive attitude and willingness to learn new skills.
• Creative and innovative – challenges status quo and seeks new and better ways of doing things.
• Superior time management and organisational capabilities – including the ability to prioritise, manage multiple projects simultaneously and deliver on deadlines in an effective manner.