The Admin Liaison Associate serves as a key communication bridge between departments, external partners, and administrative. This role ensures smooth information flow, efficient coordination of tasks, and high-quality administrative support to enhance organizational productivity.

Responsibilities:

• Maintain organized records and ensure timely filing and data entry.
• Ensure that departmental requests are complete, accurate, and submitted on time.
• Support external communications with vendors, partners, or clients as needed.
• Ensure that all documentation adheres to company policies and regulatory standards.
• Assist in preparing materials for audits, internal reviews, and management presentations.
• Track office supplies and coordinate purchasing with vendors.
• Maintain accurate and confidential personnel or departmental records.
• Assist with budget tracking, invoice processing, and expense reporting.
• Coordinate with Accounting teams to ensure timely payments and proper documentation.
• Help organize internal events, trainings, and team-building activities.
• Coordinate logistics such as venue setup, catering, guest lists, and communications.
• Assist with budget tracking, invoice processing and expense reporting.
• Prepare, review and process purchase requisitions & purchase orders (POs).
• Track and follow-up on Purchase Orders (POs) status to ensure timely delivery.
• Negotiate prices, payment terms & delivery schedules with Suppliers.
• Coordinates to SSS, PHIC, HDMF, BIR, CityHall and other government offices.
• Performs additional tasks and responsibilities as may be assigned across other departments based on operational needs.

Qualifications:

• 2-year course or Vocational School are also welcome to apply.
• Bachelor’s degree in business administration or related field preferred.
• 1–3 years of administrative or coordination experience.
• Strong communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office or similar productivity tools.
• Ability to multi-task, prioritize, and maintain confidentiality.
• Open for Fresh Graduate who is fast learner.

Skills Needed:

• Attention to Detail
• Professional Communication
• Time Management
• Problem-Solving
• Collaboration and Team Support
• Work adaptability