Responsibilities

• Manage and maintain the MD’s calendar prioritizing inquiries and requests, exercising judgement on time required and providing recommendations to ensure smooth day-to-day engagements
• Prepare, organize and coordinate the agenda, presentations, materials and logistics for conferences, meetings and/or events
• Coordinate and manage employment regulatory requirements (work permits, work visas, legal compliance) and all travel arrangements (flight booking, visa applications, hotel bookings, etc.)
• Provide timely support on the Travel and Entertainment claims and Home Leave claims preparation and submission for MD

Job Requirements

– Bachelor’s Degree

– Minimum 3 years’ experience as a personal assistant/executive assistant

– Relevant office administration management and/or people management experience would be a plus

– Knowledge of travel management and processes

– Strong proficiency in Microsoft applications

– Good communication skills

– English fluency

Behavioral skills:

• Exhibits high degree of integrity
• Able to execute discretion and confidentiality
• Multi-tasker, well organized and detail oriented
• Proactive, driven and self-motivated
• Independent and creative problem solver
• A team player with strong interpersonal skill
• Positive attitude
• Able to work under pressure and tight deadlines

Functional Competencies

– Calendar and travel Management

– Planning and organizing

– Project Management

– Information/Record administration

– Problem solving

– Tech savvy

Perks and Benefits:

• Complete benefits: SSS, Philhealth, and PAG-IBIG
• Paid Overtime, Special, and Regular Holiday