Document Controller – Skills Requirement

Technical Skills

• Proficient in document management systems (DMS) and electronic filing systems
• Strong knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook)
• Familiarity with ISO standards, quality management systems, and document control procedures
• Ability to manage and maintain version control of documents
• Skilled in database management and file archiving (physical & digital)

Organizational Skills

• Excellent attention to detail and accuracy in managing records
• Strong organizational and time management skills
• Ability to handle multiple tasks and meet deadlines
• Systematic approach to filing, updating, and retrieving documents

Communication Skills

• Strong written and verbal communication skills
• Ability to coordinate with internal departments and external stakeholders
• Skilled in preparing reports and document summaries

Analytical & Problem-Solving Skills

• Ability to spot inconsistencies, errors, or missing information in documents
• Strong analytical mindset for maintaining compliance with standards
• Proactive in resolving document-related issues

Behavioral Skills

• High level of confidentiality and integrity
• Team player with collaborative attitude
• Ability to work independently with minimal supervision
• Adaptability and willingness to learn new systems

Preferred Qualifications

• Background in administrative support, records management, or quality assurance
• Experience in construction, manufacturing, or engineering industries (advantage)