Administrative Specialist

Location: Remote (Global)

Company: Mindverse AI | Sequoia-backed Singaporean AI Start-up

Mindverse AI is looking for a highly organized Administrative Specialist to support our growing team and ensure smooth day-to-day operations. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys optimizing workflows.

What You’ll Do:

• Support daily operations by managing calendars, scheduling meetings, and assisting executives and teams.
• Organize company records, handle reports, and maintain key operational documents.
• Manage communications with vendors and service providers, assisting in procurement and contract administration.



About Mindverse AI:

Built by Ex-Meta Researcher and Executives and back by Sequoia, Mindverse AI is on a mission to create a personal AI that belongs only to you. We are focused on training a thought partner based on your own memories. Join us and be part of our exciting global expansion!

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive), Notion, and Slack.
• Strong time management and problem-solving skills.
• Attention to detail and exceptional organizational skills.
• Tech Proficiency: Advanced skills in Google Workspace (Docs, Sheets, Calendar, Drive).
• Organizational Mastery: Exceptional attention to detail in handling reports, records, and sensitive documents.

Why Join Us?

• Work in a high-growth AI startup backed by Sequoia.
• Opportunity to gain exposure to cutting-edge AI technology.
• Competitive salary with opportunities for career growth.