We are looking for Administrative Assistant who is organized, proactive, trustworthy, and comfortable working in a fast-paced restaurant environment. To be assigned in our office in Tomas, Morato QC!

KEY RESPONSIBILITIES

1. Executive & Administrative Support

• Manage the Co-Owner’s calendar, meetings, and daily priorities

• Prepare reminders for deadlines, deliveries, and payments

• Draft letters, memos, emails, and internal communications

• Organize and maintain digital and physical files (contracts, permits, supplier records)

• Coordinate travel, errands, and personal business matters as needed

2. Restaurant Operations Coordination

• Liaise between management, kitchen, and service teams

• Track daily operational concerns and escalate urgent matters

• Monitor branch maintenance requests and follow-ups

• Assist in scheduling staff meetings and trainings

• Help consolidate daily sales and operations reports

3. Supplier & Purchasing Assistance

• Communicate with suppliers for orders, quotations, and deliveries

• Track purchase orders and delivery schedules

• Maintain supplier database and price lists

• Assist in canvassing for new suppliers and services

• Monitor inventory concerns reported by branches

4. Basic Finance & Documentation

• Record and track expenses, reimbursements, and petty cash

• Assist in preparing payment requests to accounting

• Organize invoices, receipts, and billing documents

• Help prepare payroll-related documents and timesheets

• Maintain permit renewals and government compliance files

5. Customer & Marketing Support

• Respond to inquiries from clients, partners, and event bookings

• Assist in reservations coordination and private event requests

• Support social media posting and coordination with marketing

• Help manage customer feedback and follow-ups

6. Confidential & Personal Assistance

• Handle sensitive business information with discretion

• Assist in personal errands related to business operations

• Serve as the Co-Owner’s point person for internal concerns

QUALIFICATIONS

• Graduate of Business Administration, Hospitality, HRM, or related field

• At least 1 year experience in admin, restaurant, or hospitality setting

• Experience in F&B operations is a strong advantage

• Proficient in MS Office / Google Workspace

• Good communication skills (English & Filipino)

SKILLS & COMPETENCIES

• Highly organized and detail-oriented

• Ability to multitask in a fast-paced environment

• Strong coordination and follow-up skills

• Trustworthy and able to handle confidential matters

• Basic understanding of restaurant operations

• Customer-oriented and professional attitude

WORK CONDITIONS

• May require occasional branch visits

• Flexible schedule depending on restaurant operations

• Works closely with kitchen, service, and suppliers

• Possible weekend coordination when needed

KEY PERFORMANCE INDICATORS (KPIs)

• 100% on-time coordination of meetings and schedules

• Zero missed supplier follow-ups

• Accurate filing of invoices and permits

• Timely response to inquiries within 24 hours

• Organized documentation system maintained

If you are interested, you may send me a direct message.