We’re Hiring: Administrative Support Specialist!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

We are currently on the lookout for an Administrative Support Specialist to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

• Role: Administrative Support Specialist
• Work Arrangement: Work from Office
• Location: Any CS Branch - Ortigas/Makati/Cebu/Angeles/Mabalacat/Bacolod
• Schedule: Night Shift

Job Description:

• Work-From-Office is a setup based in Angeles//Cebu/Mabalacat/Makati/Ortigas
• The Administrative Support Specialist plays a key role in ensuring smooth operations through accurate data entry,
• Document management, and communication with external vendors. This role involves maintaining organized records,
• Tracking task outcomes, and supporting team workflows in a professional and detail-oriented manner.

Key Responsibilities:

• Enter, update, and maintain data in company systems with accuracy and efficiency.
• Download, upload, and organize documents in electronic filing systems.
• Send and track outgoing referrals and related documentation.
• Place follow-up phone calls to vendors or partner organizations to confirm receipt, request updates, and track the status of submitted items.
• Collect and log vendor issues, feedback, and requirements for review by leadership.
• Coordinate and schedule routine tasks, follow-ups, and deadlines.
• Document outcomes of calls, faxes, and communications for accurate record-keeping.
• Monitor and complete routine clerical assignments to support the team.
• Collaborate with internal staff to ensure timely task completion.

Qualification and requirements:

• Excellent customer service skills.
• Advanced decision-making and problem-solving skills
• Ability to demonstrate exceptional interpersonal skills that have resulted in historical relationships of trust,
• confidence, and results
• Possess the highest ethical standards and to respect all persons equally.
• Excellent leadership and teamwork skills
• Attention to detail and organization skills for honing in on each necessary task

Non-negotiable skills & requirements:

• Excellent customer service skills.
• Advanced decision-making and problem-solving skills
• Ability to demonstrate exceptional interpersonal skills that have resulted in historical relationships of trust, confidence, and results