• Supports operations by supervising the whole Admin Department thru planning, coordinating administrative procedures and systems and to ensure that the day-to-day operations run smoothly.
• Creates, improves and implements company polices, programs and procedures related to company administration
• Ensures proper maintenance and housekeeping of the Company's premises
• Performs periodic Admin personnel job performance and provide coaching and guidance as needed to ensure maximum efficiency
• Responsible for the safety and security of the company
• Acts as Head of Security
• Assessing the Security Officer's (OIC) job performance
• Reviews and approves service provider contracts for the Department
• Creates, reviews and revises Admin SOPs and policies
• Manages and monitors the ff:
• Comprehensive motorcar insurance (application and renewal) of all company vehicles/motors
• Vehicle/motor insurance claim
• Coordinates with 3rd party as needed
• Periodic reviews relevance of conditions of the deed of vehicle assignment
• Reviews and approves alternative 3rd party providers and suppliers for future consideration
• Periodic reviews and approves the department’s budget (Quarterly expenses and annual proposed budget)
• Reviews and approves service provider contracts for the Department
• Reviews and updates job descriptions of all Admin personnel whenever necessary
• Conducts orientation of newly hired employees for Admin Department
• Reviews and approves utility reports and billings being provided by 3rd Party Services.
• Reviews and approves the inventory of non-trade items (office supplies and consumables)
• Reviews and approves utilization/consumption of personnel with car assignments, delivery vehicles, and executive cars.
• Reviews and approves the acquisition/selling of company assets including disposal
• Oversees the Company Fleet vehicle maintenance management of Delivery Vehicle, Sedans and Motorcycles
• Oversees all utilities are properly monitored and that corresponding payments for all utilities are done on or before prescribed date
• Oversees the monitoring of GPS status of all sedan and delivery vehicles and coordinates 3rd party provider if needed
• Oversees and executes Merville's request for repairs and maintenance and other pending tasks to do as reported based on the Security reports/checklist
• Manages CCTV operations and approves request for viewing

Academic Qualifications: Bachelor of Science Major in Business Administration

Experience:

1) Minimum of 10-year(s) experience in areas of [Engineering, Management, Property Management, Accounting & other Admin-related functions].

2) Knowledge and/or experience in material/asset procurement is an advantage.

3) Knowledge and/or experience in general maintenance functions is an advantage.

Communication Skill: Above average communication skills in English and can compose legal and business correspondence.

General Skills Requirement:

1. Pleasant disposition, firm personality, aggressive yet mild-mannered, with natural ability to project the required corporate and professional image personally and through the telephone.

2. Able to interrelate and maintain good working relationship with all departments in corporate environment.

3. Computer literate in Windows environment and other commonly used office software.

4. Used to work with minimum supervision and is capable of multitasking.

5. Capability/potential for acquiring higher responsibilities.