1. Billing & Invoicing

• Prepare Sales Invoices (SI), Billing Statements, and Delivery Receipt summaries based on contracts, purchase orders, and delivery documents.
• Verify quantities, unit prices, and contract terms before billing.
• Ensure invoices are accurate, complete, and released to clients on time.
• Monitor unbilled deliveries and prepare weekly unbilled reports.

2. Collection & Follow-Up

• Track customer payments and follow up on outstanding balances via email, call, and messaging.
• Issue official receipts (OR) upon confirmation of payments (in coordination with Cashier).
• Maintain collection notes/logs, highlighting overdue clients and risks.

3. AR Monitoring & Reporting

• Maintain the AR Ledger and update all customer accounts daily.
• Prepare weekly and monthly AR Aging Reports (Current / 30 / 60 / 90 / 120+ days).
• Identify long-outstanding receivables and recommend escalation actions.
• Prepare customer Statement of Account (SOA) and send to clients regularly.

4. Reconciliation & Documentation

• Coordinate with clients’ accounting teams for monthly reconciliation.
• Resolve discrepancies in billing, deliveries, or payments.
• Ensure all supporting documents (PO, DR, SI, contract) are accurate and properly filed.
• Submit all AR documents to the General Ledger Accountant for month-end closing.

5. Coordination

• Work closely with operations, logistics, and project teams to validate quantities, rates, and delivered services.
• Align with AP, cashier, and GL accounting teams for smooth financial flow.
• Communicate client collection issues to management immediately.

Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

Experience

• 1–3 years experience in AR, billing, or accounting.
• Experience in construction, logistics, materials supply, real estate, engineering, or batching plant operations is an advantage.

Technical Skills

• Strong understanding of AR processes, billing, and reconciliation.
• Proficient in MS Excel (pivot, VLOOKUP, formulas).
• ERP experience preferred (ERPNext is a strong plus).
• Familiar with VAT, EWT, and Philippine invoicing standards.

Soft Skills

• High attention to detail and accuracy.
• Strong communication and follow-up skills.
• Ability to handle pressure and tight deadlines.
• Honest, organized, and proactive.
• Strong sense of accountability and professionalism.

Why Join Us

At Huayu KJ, you will be part of a fast-growing company involved in major construction and engineering projects across Luzon. You will work with a high-performance finance team, gain exposure to real project operations, and contribute directly to strengthening the company’s financial backbone.