The Accounts Payable staff is responsible for processing and managing vendor invoices, ensuring accurate and timely payments, and maintaining organized financial records. The role includes verifying invoice details, performing three-way matching, preparing payment summaries, and assisting in monthly reconciliation. The Accounts Payable staff also coordinates with suppliers, internal departments, and the accounting team to ensure smooth financial operations and compliance with company policies.

Responsibilities

• Review, verify, and process vendor invoices and reimbursement requests

• Perform 3-way matching (PO, Delivery Receipt, Invoice) before payment

• Monitor AP aging and ensure timely settlement of payables

• Prepare checks, online payments, and payment vouchers

• Handle petty cash replenishment and liquidation (if assigned)

• Reconcile vendor statements and resolve discrepancies

• Maintain accurate and updated vendor records

• Assist in monthly closing and provide AP-related reports

• Ensure proper filing and documentation of all AP transactions

• Communicate with vendors regarding payment status and invoice issues

• Follow internal controls, accounting standards, and company procedures

Requirements

• Bachelor’s degree in Accountancy, Accounting Technology, Financial Management, or any related business course

• Experience in Accounts Payable or general accounting is an advantage (but open for fresh graduates depending on company requirement)

• Basic knowledge of accounting principles and bookkeeping

• Familiarity with accounting systems/software (e.g., QuickBooks, SAP, Xero) is a plus

• Strong analytical and numerical skills

• Good communication and interpersonal skills

• Detail-oriented and highly organized

• Ability to handle confidential information

• Can work under pressure and meet deadlines